How to Download and Fill Out the Personal Data Sheet (PDS) 2017
If you are working in the Philippine government, or applying for a government position, you may be required to submit a Personal Data Sheet (PDS) to the HR office of the department or agency where you are (or will be) assigned. The PDS is a sworn statement that contains your personal information, educational background, work experience, and other relevant details. It serves as the main supporting document for all government appointments.
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In this article, we will explain what the PDS is, why you need to submit it, what are its features, how to download it, and how to fill it out properly. By following this guide, you will be able to accomplish your PDS form without any hassle or error.
What is the Personal Data Sheet (PDS)?
The Personal Data Sheet (PDS) is the official information sheet that all government employees and officials must accomplish and submit. It is also known as CS Form No. 212 Revised 2017. The PDS requires you to truthfully disclose your personal information as well as your educational background, civil service eligibility, work experience, involvement in voluntary organizations, training programs attended, and other relevant information.
The PDS is considered a sworn statement that should be attested to under oath by you and witnessed by a person who is authorized to administer the oath. The Civil Service Commission (CSC) also requires you to accomplish and submit the Work Experience Sheet, where you will list the actual duties and contributions for each position indicated in the Work Experience section of the PDS.
According to CSC Resolution No. 1700656, any misrepresentation or false statements made in the PDS and the Work Experience Sheet may cause the filing of administrative or criminal cases against you. Therefore, it is important to know how to fill out the PDS form to ensure that all entries are true, correct and accurate to the best of your knowledge.
Why do you need to submit the PDS?
The PDS serves as a basis for evaluating your qualifications for a government position. It also helps the HR office to keep track of your personal data, employment history, training records, and other relevant information. The PDS also serves as a reference for updating your service records and benefits entitlements.
The CSC requires all government employees and officials to submit two copies of their accomplished PDS to their agency HRMO not later than April 30, 2017. The agency HRMO shall then submit one copy of the employees PDS to the CSC Field Office concerned.
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If you are applying for a government position, you may also be required to submit your PDS along with your application letter, resume, transcript of records, diploma, certificate of eligibility, and other supporting documents. The PDS will help the hiring agency to assess your suitability for the position you are applying for.
What are the features of the PDS 2017?
The PDS 2017 is an updated version of the previous PDS form that was issued in 2005. The new PDS form has several features that make it more user-friendly and comprehensive. Some of these features are:
The PDS 2017 has four pages instead of six pages in the previous version.
The PDS 2017 has more fields and options for personal information, such as blood type, email address, dual citizenship details, etc.
The PDS 2017 has a separate sheet for the Work Experience Sheet, where you will provide more details about your actual duties and contributions for each position you have held.
The PDS 2017 has a QR code that can be scanned to verify the authenticity of the form.
The PDS 2017 has a digital signature feature that allows you to sign the form electronically using a USB token or a smart card.
The PDS 2017 is also compatible with the Strategic Performance Management System (SPMS) and the Competency-Based Recruitment and Qualifications Standards (CBRQS) of the CSC. These systems aim to improve the performance and competency of government employees and officials.
How to download the PDS 2017?
The PDS 2017 is available for download in two file formats: PDF and Excel. You can choose the format that suits your preference and convenience. Here are the download links for both formats:
File Format
Download Link
Excel
How to choose the right file format?
Both PDF and Excel formats have their own advantages and disadvantages. Here are some factors to consider when choosing the right file format for your PDS:
If you want to print your PDS and fill it out by hand, you can use the PDF format. The PDF format preserves the layout and formatting of the original document, so you don't have to worry about alignment or spacing issues. However, if you want to edit your PDS later, you will need a PDF editor software or an online tool to do so.
If you want to fill out your PDS on your computer and save it as a digital file, you can use the Excel format. The Excel format allows you to enter your data easily and quickly using formulas, drop-down menus, and checkboxes. You can also edit your PDS anytime using Microsoft Excel or any compatible software. However, if you want to print your PDS, you may have to adjust the print settings to fit the document on one page.
Whichever format you choose, make sure to save a copy of your PDS on your computer or a flash drive for backup purposes. You should also print two copies of your accomplished PDS: one for submission and one for your personal file.
How to fill out the PDS 2017?
Filling out the PDS 2017 is not as difficult as it may seem. You just need to follow the instructions and guidelines provided by the CSC and the agency where you are submitting your PDS. Here is a step-by-step guide for each section of the PDS:
Step-by-step guide for each section of the PDS
Personal Information. In this section, you will provide your basic personal information, such as your name, date of birth, place of birth, sex, civil status, citizenship, height, weight, blood type, etc. You will also indicate your residential and permanent address, contact numbers, email address, and government-issued IDs. Make sure to write your name in capital letters and use the format Last Name, First Name, Middle Name. If you have dual citizenship, you will need to specify the countries of your citizenship and attach a copy of your Certificate of Retention/Re-acquisition of Philippine Citizenship.
Family Background. In this section, you will provide the names and details of your spouse (if married), children (if any), parents, and siblings (if any). You will also indicate their occupation, employer/business name, business address, and contact numbers. If you are married to a foreigner, you will need to attach a copy of your marriage contract.
Educational Background. In this section, you will provide the names and addresses of the schools you have attended from elementary to college (or post-graduate studies if any). You will also indicate the period of attendance, the highest level or units earned, the year graduated (or expected year of graduation), and the course or degree obtained. If you have any honors or awards received during your studies, you will need to list them as well. If you have any civil service eligibility or professional license/certification, you will need to indicate them in this section as well.
Civil Service Eligibility. In this section, you will provide the details of your civil service eligibility or professional license/certification that are relevant to the position you are applying for or holding. You will indicate the type of eligibility/license/certification, the rating (if applicable), the date of examination/issuance/conferment/expiration (if applicable), and the place of examination/issuance/conferment (if applicable). You will also attach a copy of your certificate of eligibility/license/certification.
Work Experience. In this section, you will provide the details of your work experience in both government and private sectors. You will indicate the inclusive dates of employment (from - to), the position title (indicate if temporary or permanent), the department/agency/office/company/business entity, the monthly salary (indicate if basic or gross), the salary/job/pay grade (if applicable), and the status of appointment. You will also indicate if you have any secondment or detailment in other agencies or offices. For each position you have held, you will need to accomplish and attach a separate Work Experience Sheet where you will describe your actual duties and contributions.
Voluntary Work or Involvement in Civic / Non-Government / People / Voluntary Organizations. In this section, you will provide the details of your voluntary work or involvement in civic/non-government/people/voluntary organizations. You will indicate the name and address of the organization, the inclusive dates of involvement (from - to), the number of hours spent per year/month/week/day (as applicable), and the nature or type of work done.
Learning and Development (L&D) Interventions / Training Programs Attended. In this section, you will provide the details of your learning and development interventions or training programs attended within or outside the organization. You will indicate the title of the L&D intervention or training program, the inclusive dates of attendance (from - to), the number of hours spent, the type of L&D intervention or training program (managerial, supervisory, technical, etc.), and the conduct mode (institution-based, e-learning, blended learning, etc.). You will also indicate if you have any certificates or proofs of completion issued by the L&D provider.
Other Information. In this section, you will provide any other information that may be relevant to your application or employment. You will indicate if you have any special skills or hobbies, recognition or awards received, membership in associations or organizations, and references who can attest to your character and work performance. You will also indicate if you have any pending administrative or criminal cases, or if you have been found guilty of any offense or violation of law.
Tips and reminders for filling out the PDS
Here are some tips and reminders for filling out the PDS form:
Use black or blue ink if you are filling out the PDS by hand. Write legibly and avoid erasures or alterations. If there are any errors, use a correction tape or fluid and initial the changes.
Use Arial font size 10 if you are filling out the PDS on your computer. Adjust the cell size or row height as needed to fit your entries. Do not change the format or layout of the PDS form.
Fill out all applicable fields in the PDS form. Do not leave any blank spaces. If the field is not applicable to you, write N/A (not applicable) or None.
Be honest and accurate in providing your information. Do not falsify or omit any data. Any misrepresentation or false statement may result in disqualification, dismissal, or criminal prosecution.
Attach all the required supporting documents to your PDS form. These may include copies of your birth certificate, marriage contract, diploma, transcript of records, certificate of eligibility/license/certification, certificate of training completion, certificate of retention/re-acquisition of Philippine citizenship, etc.
Sign and date your PDS form on the space provided at the bottom of page 4. Have your PDS form sworn to before a person authorized to administer oath. Attach a passport-sized photo taken within three months prior to filing of the application with your name tag (surname, first name, middle initial) and signature over printed name at the bottom part of the picture.
Accomplish and attach a separate Work Experience Sheet for each position you have held in both government and private sectors. Describe your actual duties and contributions for each position in bullet form. Use action verbs and quantify your results whenever possible.
Conclusion
The Personal Data Sheet (PDS) is an important document that you need to submit if you are working in or applying for a government position in the Philippines. It contains your personal information, educational background, work experience, and other relevant details that will help the HR office to evaluate your qualifications and suitability for the position.
In this article, we have explained what the PDS is, why you need to submit it, what are its features, how to download it, and how to fill it out properly. We hope that this guide has helped you to accomplish your PDS form without any hassle or error.
If you have any questions or feedback about this article, please feel free to leave a comment below. We would love to hear from you!
FAQs
Q: Where can I get a copy of the PDS form?
A: You can get a copy of the PDS form from the HR office of the department or agency where you are working or applying for a position. You can also download it from the CSC website in PDF or Excel format.
Q: Can I use an old version of the PDS form?
A: No, you cannot use an old version of the PDS form. You must use the latest version of the PDS form which is CS Form No. 212 Revised 2017.
Q: Can I fill out the PDS form online?
A: Yes, you can fill out the PDS form online using the Excel format. However, you still need to print it out and sign it before submitting it to the HR office.
Q: How many copies of the PDS form do I need to submit?
A: You need to submit two copies of your accomplished PDS form to your agency HRMO not later than April 30, 2017. The agency HRMO will then submit one copy of your PDS to the CSC Field Office concerned. If you are applying for a government position, you may also need to submit a copy of your PDS along with your other application documents.
Q: How can I verify the authenticity of my PDS form?
A: You can verify the authenticity of your PDS form by scanning the QR code that is printed on the upper right corner of page 1. The QR code will direct you to the CSC website where you can check if your PDS form matches the data stored in the CSC database. 44f88ac181
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